You Asked? CAG Answers! How to make an electronic delegation

You asked how to make an Electronic Delegation to Council?


Extract from the City of Richmond Hill website


During the COVID-19 pandemic, Council and committee meetings will be held using electronic video conference and in-person delegations will not be permitted.


Beginning with the electronic Council meeting on April 22, 2020, the City has implemented electronic delegations for agenda items. Anyone in the community can apply to address Council or committee on agenda items. Electronic delegations will be done by video conference via the internet or telephone only.

You must apply in writing (through the online application form or email) to appear as an electronic delegation for Council and committee meetings.

  • For Council and committee meetings, applications are accepted until 12 p.m. noon on the day prior to the meeting.

  • For Council Public Meetings to consider planning matters, applications are accepted until 12 p.m. noon on the day of the meeting.


To appear as an electronic delegation, please fill out and submit the online Application to Appear Before Committee/Council form or email the Office of the Clerk at clerks@richmondhill.ca.

  • Instructions on how to participate electronically and confirmation of your delegation will be provided by the Office of the City Clerk by email or telephone.

As a delegation, you may speak for up to five minutes. During the COVID-19 pandemic, the following changes to electronic delegations will be in-place:

  • Handouts and other presentation material prepared by delegations cannot be displayed during the meeting. Written correspondence can still be provided as detailed below.

  • There will be no Public Forum during Council Meetings.

As an alternative to addressing Council or committee by video conference via the internet or by telephone, written correspondence can be submitted to the Office of the  Clerk, by 12 p.m. noon the day before the meeting (or by 12 p.m. noon on the day of a Council Public Meeting) at clerks@richmondhill.ca. Any written correspondence will be shared with Council and/or committee members and staff. Please note, written correspondence will also be included on the agenda which will be published on the City’s website and will form part of the public record.


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